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Privacy Policy

Last Updated: 11 September 2025

Poseidon Security Special Services Ltd (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website https://psss.uk (the “Site”), submit information to us, or otherwise interact with our services.

By using our Site, you agree to the terms of this Privacy Policy.

1. Who We Are

Poseidon Security Special Services Ltd
Registered office: 599-613 Princes Road, Dartford, England, DA2 6HH
Company Number: 11141966
Email: [email protected]
Phone: 0203 3435270

We are a UK-based provider of licensed security services and specialist training across the UK. Our website is primarily informational and for contact purposes, but we also collect data through forms and applications to deliver services and manage recruitment.

2. What Data We Collect

a) Contact Form Data

When you use our contact form, we may collect:

  • Full name

  • Email address

  • Phone number (optional)

  • Message content

Purpose: To respond to enquiries, provide support, or process specific requests.

b) Job Applications (Adobe Sign)

If you apply for a position with us, you may be asked to complete a digital application form hosted securely by Adobe Sign. This may include:

  • Full name and contact information

  • Date of birth and nationality

  • National Insurance number

  • Criminal record declarations (if applicable)

  • Work history and references

  • SIA licence information

  • Identification documents (passport, driving licence, etc.)

Purpose: To process applications, verify eligibility, and assess suitability for employment.

Retention:

  • Successful applicants: data becomes part of your personnel record and retained in line with employment law.

  • Unsuccessful applicants: data is securely deleted within 6 months unless we are required to retain it longer for legal purposes.

Platform: Hosted by Adobe. For further details, see Adobe’s Privacy Policy.

c) Cookies & Technical Data

We use WordPress and related services which may automatically collect:

  • IP address and approximate location

  • Browser type and version

  • Device type and operating system

  • Date, time, and pages visited

  • Referring site or link

Purpose:

  • To maintain site functionality and security

  • To analyse usage and improve performance

  • To detect and prevent abuse or malicious activity

You may manage or disable cookies via your browser settings. Some features of the Site may not function properly without cookies.

d) Social Media Interactions

If you engage with us via platforms such as Facebook, LinkedIn, or Instagram, those platforms may provide us with limited analytics data. Your activity on third-party sites is governed by their respective privacy policies.

3. Legal Basis for Processing

We process personal data under the following legal bases (as defined by UK GDPR and the Data Protection Act 2018):

  • Consent – when you voluntarily provide data through forms or opt-in for updates.

  • Legitimate Interests – responding to enquiries, ensuring site security, and managing recruitment.

  • Legal Obligation – complying with employment law, security regulations, safeguarding, and HMRC requirements.

  • Contractual Necessity – processing applications and data where required to enter into or perform a contract with you.

4. How We Store and Protect Data

  • Data is stored securely on encrypted systems and is accessible only to authorised staff.

  • Adobe Sign submissions are encrypted in transit and at rest.

  • We routinely delete outdated or unnecessary data in line with our retention schedule.

  • No personal data is stored on the public-facing web server.

  • Physical records (if any) are kept in locked storage within secure premises.

  • We have internal policies and staff training to prevent misuse or unauthorised disclosure.

5. International Transfers

We primarily process and store data within the UK and European Economic Area (EEA). If any third-party service providers (e.g., Adobe, cloud hosting) transfer data outside the UK/EEA, we ensure that appropriate safeguards (such as Standard Contractual Clauses) are in place to protect your data.

6. Who We Share Your Data With

We do not sell or rent your data. We may share personal information with:

  • Adobe Sign (for processing applications)

  • IT and website support providers working under confidentiality agreements

  • Training or accreditation bodies (where required for certification purposes)

  • Law enforcement or regulatory authorities if required by law or to protect our rights

7. Data Retention

  • Contact form submissions: retained for up to 12 months, then deleted.

  • Job applications: retained for 6 months if unsuccessful; retained for statutory periods if hired.

  • Website logs and cookies: generally retained for up to 12 months.

8. Your Rights

Under UK GDPR you have the right to:

  • Access the personal data we hold about you

  • Correct any inaccurate or incomplete data

  • Request erasure (“right to be forgotten”)

  • Restrict or object to processing in certain circumstances

  • Data portability (receive a copy in machine-readable format)

  • Withdraw consent at any time (where processing is based on consent)

To exercise any rights, please contact us at [email protected].

You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.

9. Children’s Data

Our services are not directed at individuals under the age of 18. We do not knowingly collect data from children. If we become aware that we have collected such data, it will be deleted promptly.

10. Third-Party Links

Our Site may contain links to external websites (e.g., Adobe Sign). We are not responsible for their privacy practices. Please review their policies before submitting data.

11. Automated Decision-Making

We do not use personal data for automated decision-making or profiling that produces legal or similarly significant effects.

12. Changes to This Policy

This Privacy Policy may be updated to reflect legal requirements or changes in our practices. Updates will be posted on this page with a new “Last Updated” date.

13. Contact Us

If you have any questions, concerns, or requests about this Privacy Policy, please contact:

Poseidon Security Special Services Ltd
599-613 Princes Road
Dartford, England, DA2 6HH
Email: [email protected]
Phone: 0203 3435270